Property management software for landlords & managers
Torch Real Estate is a German property management software that lets private landlords and professional managers run their entire portfolio digitally — from letting through rent accounting and compliant operating-cost statements to condominium (WEG) management. All data is stored GDPR-compliant in the EU, and communication runs via email and Telegram.
- GDPR-compliant
- Hosted in Frankfurt
- All features included
What good property management software must do
Torch Real Estate covers the full lifecycle of a property — every module is real and interconnected. The billing-relevant functions implement the applicable statutes directly.
Properties, units & AI portfolio import
Manage buildings and apartments digitally — import portfolios via file/photo and AI instead of typing in every unit by hand.
Tenants, leases & e-signature
A digital lease from your data, signed digitally by landlord and tenant. AI parses existing contract PDFs into structured fields.
Rent account (charged/paid) & AI bank matching
Bank payments are matched to receivables automatically — you see at a glance who has paid and who hasn't.
Dunning & default interest (§ 288 BGB)
Multi-stage dunning with correct deadlines, FIFO allocation and default interest per § 288 German Civil Code — manual or automatic.
Operating-cost statement (§ 556 BGB)
To the cent per Heating Costs Ordinance, CO2KostAufG tiered split and § 35a EStG reporting — a ready-to-send PDF per tenant with receipt access (§ 259 BGB).
Deposit & rent increase
Deposit management per § 551 BGB and a rent-increase assistant for §§ 558/559/557a/557b BGB including a finished letter.
WEG management (§ 24 (7) WEG)
Co-ownership shares, economic plan/house-money and the resolution record — rentals and condominium associations in one system.
Reports, DATEV & SEPA
Rent roll, income/expense summary (Anlage V prep) and property reports, a DATEV booking batch for your tax advisor and SEPA direct debit (pain.008).
From single-unit landlord to 500-unit manager
Private landlords
If you self-manage one to ten units, Torch Real Estate replaces spreadsheets and folders. Rent, operating costs, contracts and damages live in one searchable place — affordable from €9.99 a month, no €200 tool.
Property managers
Professional managers with several staff work with roles and automated processes — from opt-in dunning to monthly rent charging. Reports and DATEV export remove the busywork for your tax advisor.
WEG managers
If you also manage condominium associations, run both in the same system: co-ownership shares, the economic plan, house-money and the resolution record per § 24 (7) WEG.
Compliant, GDPR-ready, AI-powered
Many tools compute operating costs “somehow”. Torch Real Estate implements the statutes directly: the Heating Costs Ordinance (§ 7, 50–70% by consumption), the CO2KostAufG tiered model and the § 35a EStG breakdown — to the cent and with receipt access per § 259 BGB in the tenant portal.
All data sits in an EU data centre in Frankfurt, sensitive secrets are AES-256 encrypted and every organisation is isolated via PostgreSQL row-level security. AI does the grunt work: parsing contract PDFs, importing portfolios, matching bank statements. And you reach tenants reliably — via email, Telegram or the tenant portal.
Fair unit-based pricing — 30 days free
Plans scale with your portfolio: €9.99 up to 5 units, €19.99 up to 15, €29.99 up to 30, €49.99 up to 60 — monthly, billed annually; from 61 units, from €0.99 per unit. You get a 30-day free trial, no payment details required. You only add a payment method if you carry on afterwards. Full details are on the pricing page.
Frequently asked questions
- What is property management software?
- Property management software lets landlords and property managers run their entire portfolio digitally: properties and units, tenants and leases, the rent account (charged vs paid) with dunning, operating-cost statements, damages and maintenance, and tenant communication. Torch Real Estate bundles all of this in a GDPR-compliant web app hosted in Germany.
- From how many units is property management software worth it?
- From the very first unit. Torch Real Estate starts at €9.99 per month for up to 5 units but scales to 500+ units with multiple staff and admin/member roles. Private landlords replace Excel; professional managers automate recurring processes.
- Is the operating-cost statement legally compliant?
- Yes. Torch Real Estate calculates to the cent per § 556 (3) German Civil Code, splits heating costs per the Heating Costs Ordinance (§ 7: 50–70% by consumption), implements the CO2KostAufG tiered split between landlord and tenant, and reports household-related services separately per § 35a EStG — one ready-to-send PDF per tenant.
- Where is my data stored?
- Exclusively in the EU (Frankfurt data centre). Sensitive data is AES-256 encrypted and every organisation is strictly isolated via PostgreSQL row-level security. The software is GDPR-compliant and operated in Germany.
- Can I manage condominium associations (WEG)?
- Yes. Alongside rental management, Torch Real Estate covers WEG management: master data, co-ownership shares (MEA), the economic plan and house-money, and the resolution record per § 24 (7) WEG — rentals and condominium associations in one tool.
- What does it cost and is there a trial?
- Pricing is based on unit count: €9.99 (up to 5), €19.99 (up to 15), €29.99 (up to 30) and €49.99 (up to 60) per month billed annually; from 61 units, from €0.99 per unit. You get a 30-day free trial, no payment details required. You only add a payment method if you carry on afterwards.
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Ready to get started?
Your first property is set up in two minutes. Try Torch Real Estate free for 30 days — no payment details required, cancel any time.
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